For the majority of our customers, the number of users that have to be licensed is the most relevant measure when it comes to determining your required license count & cost.
This article is intended to provide you with helpful links to get a better understanding of our licensing mechanism. In addition, it outlines several options on how you can potentially reduce your license costs!
How to get & understand your license count
Our solutions will automatically detect users that need to be licensed based on their assigned licenses as well as permissions/access rights in your environment. The following article gives you a better idea on
- When are users counted as Full users vs. Team Members?
- Why users are counted? (with details on the security/permission identified)
Now that you know how users are counted and why – let’s go ahead and check if there are options that might be helpful to you.
How to reduce the license count:
- Only count of users with a security role
There are different reasons why users get added to your environment, sometimes without intent. Quite often they don’t need access at all and don’t have any security roles assigned.
Details: Only count users with security roles
- Control Access to Dynamics 365 via Office 365 security groups
it is possible to automatically disable/enable users in your environment by defining and assigning security groups in your office portal. Once disabled they are no longer relevant for our license.
Details: Use Office 365 Security Groups limit access to Dynamics 365
- “administrative” & “non-interactive” users
If there are users that don’t need to actively work inside your environment you can set their access mode to “administrative” or “non-interactive”
- Disable users that don’t require access
Last but not least you can also go ahead and disable users that don’t require access to your Dynamics365/Powerapp-organization manually. Since we don’t count disabled users they will no longer require a license.
That’s it! We appreciate your feedback! Please share your thoughts by sending an email to firstname.lastname@example.org!