For the majority of our customers, the number of users that have to be licensed is the most important measure when it comes to determining your required license count & cost.
This article is intended to provide you with helpful links to get a better understanding of our licensing mechanism. In addition, it outlines several options on how you can potentially reduce your license costs!
How to get & understand your license count:
Our solutions will automatically detect users that need to be licensed based on their assigned roles as well as permissions/access rights in your environment. The following article gives you a better idea on:
- When are users counted as Full users vs. Team Members?
- And why are users counted? (with details on the security/permission identified)
Now that you know how users are counted and why – let’s go ahead and check if there are options that might be helpful to you.
How to reduce the license count:
- Control Access to Dynamics 365 via Office 365 security groups
It is possible to automatically disable/enable users in your environment by defining and assigning security groups in your office portal. Once disabled, they are no longer relevant for your license.
Details: Use Office 365 Security Groups limit access to Dynamics 365 - “Administrative” & “Non-Interactive” users
If there are users that don’t need to actively work inside your environment, you can set their access mode to “Administrative” or “Non-Interactive”. - Disable users that don’t require access
Lastly, you can also disable users that don’t require access to your Dynamics365/Powerapp-organization manually. Since we don’t count disabled users, they will no longer require a license.
That’s it! We appreciate your feedback! Please share your thoughts by sending an email to support@mscrm-addons.com!