This blog article outlines the new method for counting licenses based on security roles.
This feature was enabled in order to deal with a common issue that all users with an assigned Dynamics 365 will automatically become enabled users in every Dynamics 365 tenant and thus counts towards our license although the users have no access to the tenant.
Once enabled, our licensing will count users only if they have at least one security role assigned which is not the case for auto-assigned users from the Office 365 portal.
Figure 1: Only count Users with security Role
To activate this feature for our other Addons or OnPremise installations the only thing you need to do is create a new settingsKey for AutoMerge called “CountUsersWithSecurityRolesOnly” with value “true” as you can see in the figure below. More information about how to create settingsKeys can be found here.
Note: there are users who have app access security roles as you can see highlighted in the figure below. App access security roles are predefined roles by Microsoft and are automatically assigned to users. These security roles will not be counted.
Every active Dynamics 365 user needs organization wide read permission on the following entities:
– Security Role
– DocumentsCorePack Template Designer
– AttachmentExtractor (if Advanced Email DragAndDrop control is used)
Back to “How to reduce License count“
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