For most of our products we offer the option to license all active users or only the subset of users that require use of our solutions via per user licensing. However, per user licensing comes with certain limitations in functionality, since usage of our Addon cannot be related back to a specific user.
This blog article explains the limitations and considerations you need to be aware of when purchasing a “per user” license.
DocumentsCorePack
- Classic workflow capabilities disabled: This means that document automation inside classic Workflows is not possible.
- Flow capabilities with the Connector disabled: Users without a license will be unable to use the DocumentsCorePack connector within Flows, as the trigger of such flows cannot be tied back to the specific user, which is necessary for execution. Note that flow and workflow capabilities are deactivated for server-based per user licenses.
ActivityTools, SmartBar, PowerSearch: (Elements embedded into Entity – forms)
- Form element shows “no license” message: Users without a license will see a “license error” message instead of our Addon. As this can take a severe amount of space on your form we do recommend to create separate forms for users with/without a license for our solutions.
AttachmentExtractor
- AttachmentExtractor does not support per user licensing: Since the tool acts against the whole database and does not provide UI for users, it cannot be set to operate for only specific users.
More information about how to activate per user licensing in Dynamics 365 can be found in this blog article.