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home/Knowledge Base/GroupCalendar (GC)/Azure Active Directory licensing counts explained

Azure Active Directory licensing counts explained

1182 views 0 Updated on December 31, 2022

License requirements are constantly changing and can be confusing. We have developed a solution, shared in this article, to make it easy to understand what kind of license you need.

We have moved our user analysis from the *SKU to **Service plans. This shows that the license requirement is based on 2 criteria:

  1. Role assignment in Dynamics 365
  2. Service plan assignment in AzureActiveDirectory

*SKU stands for the exact definition for the license level and feature bundle of a certain cloud product.
**Service plans are the building blocks of the SKU products. In the admin portals, you might see them as ‘apps’ under the licenses.

Role assignment in Dynamics 365

The role assignment has four categories:

  • Licensing relevant: This includes any security role that contains access other than read access to Dynamics 365. Exceptions: Entities like SharePoint metadata entities, SharePoint sites and document locations are not counted for those roles.
  • PowerApp role: Every role that is associated with a PowerApp/AppModule in Dynamics 365.
  • Admin only role: Counts the Dynamics 365 built-in administrator and the roles inherited in the individual business units as real admins.
  • Not relevant for our licensing: This includes all roles that do not fit into the categories listed above.

Service plan assignments in Dynamics 365

Service plan assignments are divided into the following categories:

  • Dynamics 365 service plans
  • PowerApp service plans
  • TeamMember service plans
  • All other service plans are not relevant for our licensing

The following chart shows the relation between the service plan, the security role assignment and the impact on our licensing.

Example: If a user is a Dynamics 365 Service Plan PowerApp per User and has a Dynamics 365 security role, the user will need a Full license.

User has:Dynamics 365 security rolePowerApp security roleAdmin security role only
1. Dynamics 365 service plan
PowerApp per User
Full licenseFull licenseFull license
2. PowerAppPerAppLicensing service planFull licenseFull license***No license
3. TeamMember
service plan
TeamMember licenseTeamMember licenseTeamMember license

*** Microsoft synchronizes global admins into Dynamics 365 with a system administrator role. Such users no longer count towards our license.

Find in the tables below:

  1. Dynamics 365 Service Plans
  2. PowerApp & CDS Service Plans
  3. TeamMember Service Plans 

These all require a full license.

Please note: Since the service plans are subject to change by Microsoft, the list below might not reflect the most updated status.

1. CRM Service Plans counted as full license
D365_SALES_PRO_ATTACHDynamics 365 for Sales Pro Attach
D365_SCMDYNAMICS 365 FOR SUPPLY CHAIN MANAGEMENT
CRM_ONLINE_PORTALMicrosoft Dynamics CRM Online – Portal Add-On
DYN365_ENTERPRISE_SALESDYNAMICS 365 FOR SALES
MDM_SALES_COLLABORATIONMICROSOFT DYNAMICS MARKETING SALES COLLABORATION – ELIGIBILITY CRITERIA APPLY
D365_SALES_ENT_ATTACHDynamics 365 for Sales Enterprise Attach
DYN365_TALENT_ENTERPRISEDYNAMICS 365 FOR TALENT
DYN365_CUSTOMER_SERVICE_PRODynamics 365 for Customer Service Pro
D365_ProjectOperationsD365_ProjectOperations
DYN365_SALES_PRODynamics 365 for Sales Professional
DYN365_ENTERPRISE_PROJECT_SERVICE_AUTOMATION
DYN365_ENTERPRISE_CUSTOMER_SERVICE
Dynamics_365_for_RetailDYNAMICS 365 FOR RETAIL
CRMPLAN2MICROSOFT DYNAMICS CRM ONLINE BASIC
DYN365_ENTERPRISE_P1Dynamics 365 P1
CRMINSTANCEMicrosoft Dynamics CRM Online Instance
DYN365_ENTERPRISE_TALENT_ONBOARD_TEAMMEMBERDYNAMICS 365 FOR TALENT – ONBOARD EXPERIENCE
CRMSTANDARDMICROSOFT DYNAMICS CRM ONLINE PROFESSIONA
POWERAPPS_PER_USERPower Apps per User Plan counted as FULL CRM
2. PowerApp & CDS Service Plans counted as full licenses
POWERAPPS_P2Power Apps (Plan 2)
POWERAPPS_DYN_P2Power Apps for Dynamics 365 POWERAPPS FOR DYNAMICS 365
PROJECT_ESSENTIALSProject Online Essentials POWERAPPS FOR DYNAMICS 365
POWERAPPS_PER_APP_IWTRIALPowerApps per app baseline access
POWERAPPS_DYN_TEAMPOWERAPPS FOR DYNAMICS 365
POWERAPPS_DYN_APPSPowerApps for Dynamics 365 Power Apps for Dynamics 365 FLOW FOR DYNAMICS 365 DYNAMICS 365 FOR FINANCIALS
CDS_PER_APP_IWTRIALCDS Per app baseline access
CDS_PER_APPCDS PowerApps per app plan
POWERAPPS_PER_APPPower Apps per App Plan
POWERAPPS_P2_VIRALPowerApps Trial
DYN365_CDS_O365_P2_GCCCOMMON DATA SERVICE – O365 P2 GCC
DYN365_CDS_GUIDESCommon Data Service
DYN365_CDS_VIRALCOMMON DATA SERVICE – VIRAL
D365_ProjectOperationsCDSD365_ProjectOperationsCDS
DYN365_CDS_O365_P3Common Data Service – O365 P3
DYN365_CDS_DYN_APPSCommon Data Service
CDS_O365_E5_KMCommon Data Service for SharePoint Syntex
DYN365_CDS_FORMS_PROCommon Data Service
DYN365_CDS_O365_P2Common Data Service – O365 P2
DYN365_CDS_PROJECTCommon Data Service for Project
DYN365_CDS_P2Common Data Service – P2
DYN365_CDS_PROJECTCommon Data Service for Teams_F1
DYN365_CDS_P2Common Data Service for Teams_P2
CDS_O365_F1COMMON DATA SERVICE FOR PROJECT P1
CDS_O365_P2COMMON DATA SERVICE FOR TEAMS_P2 GCC
DYN365_CDS_FOR_PROJECT_P1DYN365_CDS_O365_P3_GCC
CDS_O365_P2_GCCCOMMON DATA SERVICE FOR TEAMS_P2 GCC
DYN365_CDS_O365_P3_GCCDYN365_CDS_O365_P3_GCC
CDS_O365_P3Common Data Service for Teams_P3
DYN365_CDS_SUPPLYCHAINMANAGEMENTCOMMON DATA SERVICE FOR DYNAMICS 365 SUPPLY CHAIN MANAGEMENT
CDS_O365_P3_GCCCDS_O365_P3_GCC
CDS_O365_P1COMMON DATA SERVICE FOR TEAMS_P1
CDS_Flow_Business_ProcessCommon data service for Flow per business process plan
DYN365_CDS_O365_F1Common Data Service – O365 F1DYN365_CDS_O365_F1
DDYN365_CDS_DYN_P2COMMON DATA SERVICE
CDS_FORM_PRO_USLCommon Data Service
3. TeamMember Service Plans
DYN365_TEAM_MEMBERSDYNAMICS 365 TEAM MEMBERS
DYN365_ENTERPRISE_TALENT_ATTRACT_TEAMMEMBERDYNAMICS 365 FOR TALENT – ATTRACT EXPERIENCE TEAM MEMBER
DYN365_ENTERPRISE_TEAM_MEMBERSDYNAMICS 365 FOR TEAM MEMBERS
DYNAMICS_365_FOR_RETAIL_TEAM_MEMBERSDYNAMICS 365 FOR RETAIL TEAM MEMBERS
DYNAMICS_365_FOR_TALENT_TEAM_MEMBERSDYNAMICS 365 FOR TALENT TEAM MEMBERS

That’s it! We appreciate your feedback! Please share your thoughts by sending an email to support@mscrm-addons.com.

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